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Clinical Administrative Assistant - PA Program - Part-time

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Position Details

Position Information

Job Title Clinical Administrative Assistant - PA Program - Part-time
Position Number 004917-00
Department Physician Assistant Studies - Albuquerque NM campus
Job Grade 6
Position Summary
The Part-time Clinical Administrative Assistant will provide administrative support to the Clinical Placement Coordinator – PA Program, the Clinical Coordinator, and the Program Director.
Essential Duties & Responsibilities
  • Provide administrative support for the PA Program Director, Clinical Placement Coordinator, and PA Program Administrative Assistant to include but no limited to:
  • Secretarial support
  • Assist in maintenance of clinical databases, i.e., Typhon, CASPA, Access
  • Process and prepare student clinical rotation paperwork for faculty review.
  • EOR Exam Scores and Final Grades
  • Typhon Logged Hours
  • Assessment of Preceptors and Clinical Learning Sites
  • Faculty Site Visit Evaluation of Students
  • Annual Preceptor Curriculum Effectiveness Survey
  • Annual surveys of USF graduates (employment, curriculum effectiveness survey)
  • Additional documentation as requested by the program director
  • Help maintain ARC-PA required documentation for accreditation.
  • Front desk/ phone coverage when needed.
  • Perform other secretarial support functions as required.
  • Assist in training and cross-training of administrative assistants.
  • Participate in and promote a culture of continuing quality improvement
Minimum Requirements
  • High school diploma or GED
  • Computer proficiency in Microsoft Word, Microsoft Access, and Excel
  • Demonstrate communication skills and ability to relate to the general public, students and faculty in a tactful and courteous manner.
  • Willingness to support the Catholic and Franciscan values of the University.
  • Ability to perform the physical requirements of the position
Preferred Requirements
· Experience and proficiency in Banner, CASPA
· Bachelor degree
Hours/Shift/Work Schedule
Part-time, 20 hours/week
Physical Requirements of Position
Work is performed in an office setting with minimal exposure to health or safety hazards. Substantial time is spent working on a computer. This is sedentary work that requires the following physical activities: sitting, walking, bending, stooping, finger dexterity, repetitive motions, talking, hearing and visual acuity.
Posting Detail Information

Posting Number FP0646-16
Open Date 06/27/2023
Close Date
Open Until Filled Yes

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
  3. Mission Response at https://pa-hrsuite-production.s3.amazonaws.com/856/docs/32812.pdf
  4. Reference List - names and contact information of 3 additional references
Optional Documents
  1. Letter of Recommendation 1 (you must upload something; letter writers may send directly to Working@stfrancis.edu)
  2. Letter of Recommendation 2 (you must upload something; letter writers may send directly to Working@stfrancis.edu)