The Division of Hospital Medicine, within the Department of Internal Medicine, is seeking an Administrative Assistant 3. The Division of Hospital Medicine is currently seeking a motivated self-starter who is interested in becoming a valued member of the team. This person should have excellent communication skills, value customer service, be detail oriented and have proven time management skills. The Administrative Assistant III will be the first line of communication for our faculty, vendors and residents and therefore should possess the ability to communicate effectively over the phone and in person. Computer skills and basic math skills are essential. This candidate will perform a variety of administrative support duties for the Division to include: assist the Division Chief, reception duties, answering phones, filing, processing financial transactions, maintaining minutes of meetings, assisting with event planning, performing data entry, assist with faculty credentialing, maintaining schedules and provide assistance in areas of faculty recruitment-hiring-orientation.

Come join our team!

The Department of Internal Medicine is a large, progressive department with a diverse staff working in dedicated teams to provide quality work in an organized, effective and efficient manner through innovation, training, and education. Through our collaborative work effort, we support the faculty and enhance the missions of the department, school, Health Sciences Center and University.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred qualifications:

• Experience with purchasing and payment processing
• Experience with faculty recruitment and hiring
• Experience with processing faulty financial transactions within the Banner platform
• Experience working in an academic setting
• Experience with Division Executives (Division Chief, Section Chief) including: Calendars, scheduling meetings, taking meeting notes and special projects
• Experience with data analytics and reporting

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit . Refer to for a definition of Regular Staff.