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The University of New Mexico, Office of the University Controller, also known as Financial Services, located on Main Campus is responsible for all central accounting functions for the University.
It is the responsibility of the Controller's Office to ensure compliance with all financial policies, rules, and regulations adopted by the University or imposed by external agencies, including state and federal audit requirements, following generally accepted accounting practices. Additionally, the Organization oversees the maintenance of the official financial records of the University.
Within Financials Services is University Services which has an exciting opportunity for an Admin Assistant III (3)!
University Services is responsible for several important service functions across the University of New Mexico Campus. Departments include: Mailing/Shipping & Receiving, Surplus Property, Copy Center, Print Management & Records Management. University Services is growing and during this exciting time of expansion, the organization is seeking a highly organized, energetic, and flexible professional to serve as the first point of contact for front-desk reception area as an Administrative Assistant III.
The successful candidate must demonstrate a professional and positive attitude, can multitask, meet deadlines, and work efficiently in a very busy environment. The successful candidate will interact with a diverse community on a wide range of issues, including organizing and facilitating meetings and special events, and resolving problems and inquiries as needed.
Position duties include:
Providing prompt and professional customer service to UNM faculty, staff, students and external vendors and customers.
Assisting and directing customers by phone, email and walk-in, scheduling appointments for campus and assisting with any operational needs. The successful candidate will also be expected to provide end-user assistance with LoboMart, Chrome River, LoboTime and Banner as needed.
Providing daily fiscal/administrative support to the department. Some financial tasks include payroll entry, supply order and payment processing. Other tasks include entering data, financial queries, and reports.
* This position is on-site M-F.
Salary range is estimated, and actual salary will be determined after consideration of the selected candidate's education, experience, and qualifications.
See the Position Description for additional information.
- If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
- Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
- All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.
High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
- Experience working with the public and/or reception areas
- Excellent customer service/communication skills
- Attention to detail, well-organized, and ability to multitask
- Experience in Microsoft Office suite
- Experience maintaining and managing multiple calendars
- UNM work experience a plus
Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.
Please attach:
- The resume should include a complete work history, including beginning and ending dates of employment, (Month and Year), and the number of hours worked per week.
- Cover letter that addresses how your qualifications and experience match the Preferred Qualifications that are detailed in the Job Ad.
Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.
The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.
The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.